Project updates

Project details

Council regularly reviews policies to ensure they are up to date and reflect current structures, practices and strategic direction. The Event Invitation, Speaking and Public Meeting Policy was adopted by Council in 2018 and is due for a refresh.

The Policy outlines procedures for managing notifications, invitations, communications and speakers in the coordination of Council events, programs, activities and public meetings. It applies to any Council events at which more than 50 people are expected to attend and/or which are of public or political significance.

The updated Policy aims to:

  • protect and enhance the reputation of Council,
  • maintain and maximise positive relations with the community, and
  • establish a consistent approach to managing notifications, invitations, communications and speakers in the coordination of Council events, programs, activities and public meetings.

What are the changes?

The policy update includes the following changes:

Section Change

Reason

3.1 and 3.2

Section updated to reflect current operational procedures for developing invitations and obtaining approvals.

4.2

Links to Federal and State Government documents updated.

4.2

Clarification that invitations to Members of Parliament are at the discretion of the Mayor and/or General Manager.

4.4

Section updated to reflect current procedures for delivering Acknowledgement of and Welcome to Country.

5

Section updated to reflect current procedures for accessible events and providing photographs to Strategic and Corporate Communications team.

6

Removal of references to joint public meetings to reflect current practice (as none have been held since the Policy was adopted).

6

Section updated to reflect current procedures for notifying councillors of public meetings.

6

Wording changed to indicate the format of the meeting included in the policy is a ‘typical’ format rather than prescriptive.

Additional amendments

All other minor amendments have been made for the purposes of clarity, to align to current practice or Council’s organisational structure and to include current position titles.

Feedback closed

The draft Policy was on public exhibition for 28 days. During this period community members were able to make submissions on the draft Policy.

All submissions will be included in the report to Council when the Policy is considered for adoption.

Thank you to all who provided feedback.

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